Recent high profile cases of failures in record keeping at large financial institutions have focussed regulatory attention on the importance of appropriate documentation management. With the proliferation of communication systems it is becoming increasingly difficult for firms to feel confident that they have identified, recorded and acted on all documented representations, agreements and contractual obligations.

In particular financial institutions need to be able to

• Produce all required documentation for regulatory inspections or lawsuits
• Quickly access client contractual obligation
• Detect documentary inconsistencies
• Recreate legal obligations in case of emergency

• Verify supervision and substantiate effective policies and procedures to clients and regulators

ComplianceAsia assists firms with documentation management by

• Establishing contractual obligation and liability databases
• Assessing the suitability of off the shelf on line document management systems
• Developing and installing customised on-line document management systems
• Designing and implementing hard and soft filing systems
• Identifying missing documentation